The Accounts Payable Coordinator is responsible for, but not limited to:
- Review purchase orders, invoices, credit card bills, and other expense claims for accuracy and completeness
- Manage vendor accounts by supporting in profile set up, inquiries, and verification and processing of all invoices
- Manage all invoices: ensure payment schedule is created and met, inspect paid and unpaid invoices for clearance, perform check voiding to company standards
- Support on general ledger activities, i.e. code checking and routing
- Develop and maintain a filing system for financial information, records and documents to ensure easily available information.
- Monitor account balances, track expenses, prepare analyses of accounts and related financial activity to produce monthly financial reports.
- Process 1099 statements and maintaining W9
- Perform bank runs, deposits and collections
- Other duties as assigned
REQUIRED QUALIFICATIONS
- Minimum of 3 years of accounting experience ; strong understanding of ledger and accounting principles
- Experience in using accounting software, Xero experience preferred
- Intermediate knowledge using Microsoft Excel (i.e. basic formulas, pivot tables, Vlookups,etc.)
- Strong attention to detail
- Ability to collect, analyze and interpret large sets of data
- Strong Written and verbal communication skills
WORKING CONDITIONS
The duties described below are representative of those encountered while performing the essential functions of this position. If necessary, reasonable accommodation may be requested and will be evaluated for its relationship to the essential functions that must be performed.
- Job will generally be performed in an office environment but may require travel to visit company offices and/or property locations.
- While performing duties of this job, would occasionally require to stand, walk, sit, reach with hands and arms, climb or balance, stoop or kneel, talk and hear, and use fingers and hands to feel objects and tools.
- Must occasionally lift and/or move up to 25 pounds.
- Specific vision abilities required include close vision, distance vision, depth perceptions, and the ability to adjust focus.
