The New York Stem Cell Foundation (NYSCF) Research Institute is a highly successful nonprofit whose mission is to accelerate cures through stem cell research.
We seek an Accounts Payable Assistant (Part Time) to support the NYSCF Finance & Operations department. In this role, you will perform essential accounting work and assist in tracking, monitoring and reporting of financial activity in the organization. You will work directly with the Finance & Operations team to maintain accurate, efficient, and effective accounting and budget systems.
This role is a part-time position. Expected hours are 25 per week and the role requires you to work onsite at our office in Manhattan. The schedule can be flexible, but it must be Monday through Friday during business hours of 9:30 am - 5:30 pm.
What you'll do:
- Accurately review, code and enter bills into QuickBooks.
- Review billing statements and correspond with vendors regarding payments and credits.
- Conduct check runs.
- Stamp paid bills and purchase orders.
- Comply with NYSCF’s policies and procedures for the maintenance of vendor accounts.
- Prepare Visa reconciliation reports.
- Process employee expense reports.
- Support Finance staff with financial statement preparation, annual audits, and tax return preparation.
- Make recommendations to improve accounting systems and processes.
- Maintain financial files and records, ensuring that documents and paid bills are filed in a timely fashion.
- Assist the purchasing staff with following up on open orders and billing matters.
- Maintain vendor files, new vendor forms, W-9 forms and credit applications.
What we're looking for:
- Superior organizational skills; a stickler for accuracy and great attention to detail.
- Analytical, quick thinker, fast learner and rapid problem solver.
- Ability to manage multiple tasks and meet deadlines.
- Must have a positive attitude and proactive work approach.
- Discretion with sensitive information.
- Comfortable working in a distributed team environment.
- A high degree of experience using Mac & PC platform and current computer software; Microsoft Excel and QuickBooks are required.
- 2+ years of previous bookkeeping experience.
- The level is dependent on experience.
- Eligibility to work in the United States is required.
At NYSCF, we believe diversity in all forms makes us a better team, and we celebrate it. Yet studies have shown that women, people of color, and other minoritized individuals in STEM may be less likely to apply to jobs where they do not meet all of the criteria. Therefore, if you are excited about this role but your past experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
We offer all full-time employees a comprehensive benefits package that goes into effect on the first of the month following your start date. It includes a choice of medical, dental, and vision insurance, 403b retirement plan with 2% employer match (immediate vesting schedule which starts after your first 90 days), short and long term insurance, life insurance, inclusive paid parental leave program, pretax transit and parking, legal aid benefits and wellness benefits. Our paid time off includes vacation, sick, personal days, flexible holidays, summer flex program, and all company holidays. If a visa is required, NYSCF will cover all of those costs. Relocation will sometimes be necessary; therefore, we will provide you with an allowance.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and complete the required employment eligibility verification upon hire.
NYSCF is an equal opportunity employer, and we value diversity in our organization. We provide equal opportunities to all applicants for employment without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, veteran status, or any other characteristic protected by law.
The position is based at our location in Manhattan.
Recruitment Phishing Scams:
Fake job advertisements and offers are increasingly appearing on the internet. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond and report it to the
Federal Trade Commission and the FBI at
https://www.ic3.gov/Home/ComplaintChoice.You can also contact our team
[email protected] to report details of your experience.
Please be mindful of the following:
· NYSCF will only reach out to you through an “@nyscf.org” email address.
· Other than your email address or telephone number, which you may provide via a job application portal, NYSCF will never ask you to provide personally identifiable information about yourself (such as a Social Security Number or Driver’s License Number) via a messaging application (like that used on the LinkedIn platform or Microsoft Teams or Zoom).
· NYSCF will conduct interviews face-to-face over Zoom or in person.
· All job postings will be listed on NYSCF's official career page (nyscf.org/careers). If someone contacts you about a job or position that is not listed on the official career page, please contact the NYSCF recruitment team at the contact information below.
· If you have any questions regarding the validity of a recruitment inquiry or an interview, please contact the NYSCF’s recruitment team at [email protected] to confirm before proceeding.
