ABOUT ASPIRE
Aspire Public Schools operates a network of high-performing, college preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998—in an effort to transform the inequitable racial, social, and gender outcomes that our communities persist through—Aspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.
Our purpose is to prepare our scholars for success in college, career, and life. At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives. Every day, our community of students, families, teachers and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy.
JOB SUMMARY
Under the direction of the Assistant Controller, the Accounts Payable/Accounts Receivable Manager (AP/AR Manager), is responsible for timely and accurate recording of Accounts Payable and Accounts Receivable related transactions for all Aspire school sites, as well as payroll and benefits GL related functions, bank account reconciliations, and ac-hoc assignments.
ESSENTIAL FUNCTIONS
Under the oversight of the Assistant Controller, the AP/AR Manager leads, develops, trains, and supports the Accounts Payable team of 1-2 team members and Accounts Receivable team of 1-2 team members.
Responsible for managing 2-3 direct report(s) accountable to achieve team goals and work plans by ensuring team-members have the appropriate skills and support.
Manages and oversees all Accounts Payables processes, which includes, but is not limited to weekly check run, invoice and credit memo processing, approving AP invoices and journal entries, AP Aging review, maintenance of vendor data, vendor profile, and vendor account reconciliations.
Manages and oversees all duties related to Cash Receipts and Accounts Receivable processes, which includes but is not limited to, deposits, researching and resolving deposits related discrepancies, revenue cost allocations, approving and posting journal entries.
Ensures timely and accurate posting of Accounts Payable and Accounts Receivable transactions, meeting department monthly close schedule deadlines
Assist in the development and streamlining of existing Accounts Payable and Accounts Receivable processes, enhance team efficiency utilizing technology and improved workflows, and assist in improvement projects.
Process monthly benefits check run, post payroll cost allocations, and research and resolve discrepancies.
Reconcile Aspire Foundation and Umpqua bank accounts monthly.
Assist in the escheatment process, including unclaimed properties filing and support in 1099 filing
Assists in the preparation of schedules for annual and other external audits.
Other duties or projects, as assigned, including travel to Aspire locations, conferences, and other work-related events.
QUALIFICATIONS
Competencies:
Exceptional organizational, communication skills and attention to detail is required.
Strong problem solving, analytical and time management skills.
Ability to hold self and others accountable for high-quality, timely, and effective results.
Demonstrates ability to maintain high-level and consistent work ethic in working relationships and all duties.
Ability to work independently and know when to escalate up within a fast-paced, task-directed, deadline-oriented environment.
Demonstrates the ability to work with confidential information and utilizes excellent judgment in identifying, analyzing and resolving accounts payable issues.
Strong knowledge of Generally Accepted Accounting Principles (GAAP) and procedures utilized in a non-profit environment is preferred.
Comfortable with utilization of technology in a remote environment.
Minimum educational level:
Experience required:
4+ years of experience in a similar position or 6+ years of experience working in AP and AR.
Non-profit accounting is preferred but not required.
Proficiency with Microsoft Office Suite; fluency in Microsoft Excel.
Physical requirements:
Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
Remaining in a stationary position, often standing or sitting for prolonged periods.
Moving about to accomplish tasks or moving from one worksite to another.
Assessing the accuracy, neatness and thoroughness of the work assigned.
Communicating with others to exchange information.
Repeating motions that may include the wrists, hands and/or fingers.
Work authorization requirements:
Clear the Department of Justice background screening
Authorized to work in the United States
Provide health (TB) clearance (most update every four years)
WORK ENVIRONMENT
The work environment characteristics are representative of those in a normal office, classroom/school setting which one might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Aspire Public Schools has implemented a Remote Work policy, limiting on-site office availability. Therefore, employees must have the ability to work remotely regularly. This position may also require periodic travel to school sites in order to interact with school leaders.
Work indoors in a standard office environment, computer lab, and/or classroom environment
Work is performed in indoor and outdoor environments
Exposure to dust, oils, and cleaning chemicals
Some exposure to childhood and other diseases in a school environment
May be required to work outside of typical work days and office hours to meet operational deadl
