Accounts Executive - Accounts Payable

We’re Civica and we make software that helps deliver critical services for citizens all around the world. From local to state government, to education, to health and care, over 5,000 public bodies across the globe use our software to help provide critical services to over 100 million citizens.

Our aspiration is to be a GovTech champion everywhere we work around the globe, supporting the needs of citizens and those that serve them every day. Building on 21 years of continuous growth and success, we're at a pivotal point on our journey to realise that aspiration.

As a company, we’re passionate about what we do and the citizens we help to serve. If you too would like to help champion the use of technology in public services, to improve outcomes for citizens and public sector organisations, then Civica is the right place for you. We will help you unlock the best version of yourself, achieve growth in your career whilst making a real difference to people and communities.

Why will you love this opportunity as Account Payable Assistant at Civica?

Do you possess a strong enthusiasm for cultivating robust client relationships and fostering business growth? In the role of Account Payable Assistant at Civica, you will have the opportunity to make a notable impact while contributing to a dynamic and supportive professional environment.

As an Account Payable Assistant at Civica, you will flourish in an environment that values your contributions and prioritizes your professional development. You will have the opportunity to collaborate with a diverse team, engage in substantial projects that create meaningful outcomes, and enhance your skills through ongoing learning and development initiatives.

Civica’s dedication to innovation and excellence guarantees your involvement in a forward-thinking organization that promotes creativity and collaboration. This position presents an ideal combination of challenges and rewards, making it a perfect fit for individuals eager to make a significant impact in the technology sector.

Requirements

Role Purpose

Day to day processing of Accounts Payable transactions, ensuring accuracy, validity. Gaining approval, completing queries and reconciliations, and proposing payment runs.

Principal Accountabilities

• Checking validity and authorisation of invoices to ensure compliance with company policy.
• Maintenance of supplier details
• Chasing up unauthorised invoices and follow up on queries
• Control Processing of invoices / credit notes
• Inter company trading cross charges. 
• Production of  regular supplier reconciliations
• Deal with all suppliers queries and payment requests
• Production of detailed control log of certain types of expenditure
• Ongoing analysis of specific expenditure codes for audit / tax  purposes.
• Month end reconciliations.
• Operating as a team member covering and assisting in other roles during periods of sickness or holidays and other peak times.
• Participate in implementation of revised procedures and new systems.

Essential Competencies

• 3+ years of relevant experience in a similar role is essential
• To work as a team member
• Attention to detail is an essential quality.
• Have an ability to prioritise and meet deadlines.
• Effective communication skills, written and verbal, with suppliers , management and all  work colleagues .
• Be numerate and have good keyboard skills.
• Basic skills of all Microsoft products, Word, Excel and e-mail

Benefits

Why you'll love working with us 

We know that when our people are happy, they will work better and have greater work satisfaction. Here's what you can expect: 

We're all different - and we love this about us. 

We provide an inclusive, safe, and welcoming environment to all Civicans, new and old Focus on learning- there are heaps of opportunities to enable you to grow and be your best. 

Giving culture - we encourage you to "give back" with benefits such as our Days of Difference leave where you can volunteer for a charity of your choice. 

Flexible Work - we have the technology and tools to support you to work from home and come into our offices now and then to catch up and socialise with colleagues. 

Apply for this job - Become part of something special Do you see yourself in this role? If so, then we would love to hear from you. 

We are an equal opportunity employer. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. In fact, we strongly believe that diversity of experience contributes to a broader collective perspective that will consistently lead to a better company and better outcomes. We are working hard to increase the diversity of our team wherever we can, and we actively encourage everyone to consider becoming a part of it.