Accounts Assistant

Job Purpose:

The primary purpose of this role is to ensure daily reconciliation of all bank accounts with bank statements, manage the complete process for duty-free deliveries, and ensure timely processing of subsidiary documents. Additionally, the position involves assisting with the monthly GL closure and acting as the focal point for MDG within the Finance department.

Key Responsibilities:

Bank reconciliations

• Ensure that all GL bank accounts are reconciled to the bank statement on a daily basis and process journal entries to clear differences which may arise.
• Analyse the ageing of reconciling items.
• Assist in identifying any discrepancies resulting from banking activities or unauthorized access thereby mitigating the risk of financial loss or fraud.
• Ensure the proper filing and recording of reconciliation/ journal working to be fully prepared for any in-depth check conducted by the group.
• Detect issues arising from bank reconciliation promptly and work closely with Treasurer and AP&AR Data Controller in order to ensure that all payments and receipts are processed correctly and accurately in SAP.
• Comply on a monthly basis with Goal zero especially providing bank reconciliation on WD7 with all the explanations, documents supporting the differences and signatures.

 Duty-free deliveries

• Handle the end-to-end process for duty-free deliveries and Embassies to avoid exposures to VEML with the authorities.
• Be the first point of contact for the Mauritius Revenue Authority to follow up on open issues.
• Ensure to review and circulate set of documents for Duty Free deliveries for signature/ MRA for refund.
• Ensure the timely issuance of all payments and declarations related to the Bills, thereby preventing any penalties from being incurred by the company and safeguarding its reputation.
• Organize meetings with MRA and Broker and provide a comprehensive update on Duty Free status as and when required.
• Ensure the proper filing and recording of Duty-Free Bills to be fully prepared for any in-depth audits conducted by the MRA, thereby mitigating the risk of potential penalties.
• Follow up on refund requests sent to MRA and provide assistance on queries as and when required.
• Perform monthly tanker reconciliation between MRA and VEML ERP system.
• Rigorous control put in place for blended deliveries for Gasoil due to operational complexity.

 Subsidiaries

• Responsible for subsidiaries accounting (ESCOL & VEMH).

 BS reconciliation

• Perform SAP accounts reconciliation on a monthly basis.
• Respond to the reconciliation committee’s queries.

MDG

• Be the finance focal point for MDG (creation of cost centres/ tax/ assets, etc.).

Month-end closure

• Assist during month-end closure activities.

Others

• Any ad-hoc tasks assigned by Line Manager.

Key Challenges

• Ensure that the duty-free process is closely monitored.
• Ensure all bank accounts reconciled up-to-date and reconciling items explained.
• Meet challenging deadlines for GL closure.

Closing Date: 06 November 2024

Requirements

Knowledge, Skills & Qualifications:

1. The candidate should preferably be a graduate in Finance/ Accounting.
2. Minimum of 2 years of experience in an Accounting or Finance role.