- Manage Accounts Payable Including Customer Vendor Relations, check disbursements and payment scheduling.
- Manage the invoices and requisitions for goods and services.
- Manage the Preparation of the payment vouchers by Accountants and ensure proper recording of transactions into the general Ledger according to the approved chart of accounts.
- Verify the payment voucher documents before disburse the payments.
- Approve sending the payment vouchers documents to treasury to disburse the amount.
- Prepare Reports of vendor records and manage vendor contracts and balances.
- Approve the weekly payment list.
- Devise and Manage data archiving of the payment vouchers and contracts.
- Verify vendor accounts by reconciling vendors account in the accounting system.
- Track capital and project expenditures and payments and produce reports when needed.
- Track Processing of credit Notes, Debit Notes, Maintenance invoices and ensure proper entry into the accounting system then route for filing.
- Provide Historical Data Reporting of all vendor records.
- Monitor and audit cheques, issue cheques, issue payments for credit notes
- Ensure employee and salary information is accurate and up to date.
- Review and Submit Finalized monthly payroll file to Finance Manager for approval.
- Provide monthly and annual reporting for Payroll data as requested.
- Recommend Manpower budgets for approval in coordination with the HR Department.
- Monitor spending for adherence to budget, recommend variances.
- Manage monthly closing of financial records and posting of month end information; ensure accuracy of financial statements.
- Control all the entries posted by the accountants to ensure proper posting was made according to the prepared vouchers and to the approved chart of account
- Maintain general ledger reporting any discrepancies to the Finance Manager
- Maintain chart of accounts reporting any discrepancies to the Finance Manager
- Provide monthly reporting and related general ledger account reconciliations
- Participate in both internal and external audits Produce Ad hoc financial analysis.
- Guarantee high quality of internal administration, filing and traceability of all documents to ensure efficiency and effectiveness of the department for manual and electronic archiving.
Staff Management/Internal Processes:
- Recommend Hiring, Firing, train and evaluate employees to enhance their performance, talent
development, and distribution of work output and work effort.
- Prepare and manage employee shifting schedules, daily activities and distribution of work.
- Monitor and record daily the attendance records and ensure company policy is implemented.
- Prepare and submit the daily, weekly, monthly and annual reports as per section guidelines.
- Coordinate daily schedule of employee assignments and ensure performance meets SLAs.
- Resolve all employee personnel inquiries, conflicts and grievances.
Requirements
Education:
- BA in Accounting or any related field.
- CMA is preferred
Years of Experience
5+ Years in Accounting.
