Accounting Operations Specialist (California)

About Nabis

Nabis is the #1 Licensed Cannabis Wholesale Platform in the world with the largest portfolio of cannabis brands, supplying hundreds of brands to retailers across California, New York, and Nevada. Our mission is to empower the world to discover cannabis by providing choice, access, and innovation.

We’re at the forefront of this movement and are building an innovative technology-first platform to scale the entirety of the cannabis industry. Through dedication to enhancing efficiency, transparency, and customer satisfaction, Nabis is paving the way for sweeping legalization.

Our team, backed by Y Combinator and from a celebrity roster of tech luminaries and celebrities, including Doordash co-founder Stanley Tang, NFL Hall of Famer Joe Montana, Gmail creator Paul Buchheit, and Twitch cofounder Justin Kan, is scaling the cannabis supply chain with technology and our ultimate goal is to become the largest distributor of cannabis products in the world.

About the Role

The Accounting Operations Specialist will manage key financial processes such as month-end close procedures, retailer AR reconciliations, and credit confirmation processing. They will play a crucial role in ensuring the accuracy and efficiency of these operations, collaborating with internal teams and external partners. This position is ideal for those who are passionate about finance and logistics, seeking to make an impact in a dynamic, growth-oriented environment.

Responsibilities

• Participate in the month-end close process, ensuring all reconciliations and adjustments are completed accurately and on time.
• Manage retailer accounts receivable (AR) reconciliations on a weekly and monthly basis, ensuring timely and accurate reporting.
• Reconcile customer deposits and unapplied payments monthly.
• Perform monthly reconciliation for factored invoices.
• Reconcile revenue and discounts monthly.
• Process and manage vendor payments, ensuring accuracy and timely disbursement.
• Prepare and deliver invoices for freight, storage, subscriptions, and other services.
• Manage the processing and confirmation of credit memos, ensuring proper application and communication with brands.
• Deduct overdue fees that are 90 days past due and resolve any discrepancies.
• Prepare external audit letters and provide supporting documentation as needed.
• Manage short payments and other adjustments, providing visibility on necessary write-offs.
• Identify opportunities to streamline processes, reduce administrative costs, and improve overall efficiency.
• Serve as a primary contact for resolving discrepancies with both internal and external stakeholders.
• Maintain meticulous records of communications and transactions to ensure comprehensive tracking and timely issue resolution.

Requirements:

• Advanced proficiency in English, both written and verbal.
• Strong organizational skills with the ability to manage multiple deadlines.
• Proficiency in Excel (e.g., Vlookup, Sumif, pivot tables) and familiarity with accounting software (QuickBooks preferred).
• Experience in finance, accounting, logistics, and customer-facing roles preferred.
• Ability to thrive in a fast-paced, remote work environment with a proactive approach to problem-solving.
• This is a fully remote position and will be expected to work 9 am - 5 pm PST Monday through Friday

NABIS IS AN EQUAL OPPORTUNITY EMPLOYER

Nabis is seeking to create a diverse work environment because all teams are stronger with different perspectives and life experiences. We strongly encourage women, people of color, LGBTQIA individuals, people with disabilities, members of ethnic minorities, foreign-born residents, older members of society, and others from minority groups and diverse backgrounds to apply. We do not discriminate on the basis of race, gender, religion, color, national origin, sexual orientation, age, marital status, veteran status, or disability status. All employees and contractors of Nabis are responsible for maintaining a work culture free from discrimination and harassment by treating others with kindness and respect.