We are seeking an Accounting Associate for a 6-month contract in Los Angeles, CA. This role will be onsite/ in the office Monday- Friday during normal business hours.
In this role, you will be responsible for administering the automated time and attendance system which involves daily monitoring and follow-up with employees and supervisors for missing punches, approvals, time exception reports, direct deposits, W4's and coordination with Human Resources. Other responsibilities include administrative support to the Accounting and Financial Services Department, bank reconciliation support and positive pay support such as tracking checks and processing stop payment requests through Bank of America. General office support involves filing, scanning, organizing and maintaining documentation, ordering supplies, scheduling meetings, preparing meeting materials, distributing mail and answering the telephone for the director and two managers when unavailable and managing their calendars.
The percentage breakdown of duties are as follows:
- Administration of automated time and attendance system ADI-Time. Answers employees questions, follows-up for completion and approval of automated time cards, provides training as needed, run and review reports, sort payroll. (30%)
- General Administrative duties: Handles meeting requests (assisting with all meeting arrangements for training, etc.), presentations, copy jobs, logistics and administrative follow-up e.g. minutes, packets etc., and the management of supply request and processing. Ensures all detailed level functions are accounted for and meetings and training sessions are prepared for properly. Coordinates calendars and answers the telephone for the Director and two Managers. (25%)
- Coordinate Departmental Projects: Supports and assists in all projects and assignments generated by special projects e.g. flow charts, binding documents, creating manuals, tracks and documents the departmental processes and procedures. Ensures all projects assigned to the department have proper documentation and are completed on time. Ensures all major projects have coverage and that processes and procedures are properly documented. (15%)
- Support bank reconciliations and positive pay. Clears checks and balances account, tracks checks and process stop payments. (10%)
- Communications/Customer Service: Responds to specific service area needs by providing positive interaction regarding requests, drafting of emails and memo's as directed, verifying all written materials are complete and accurate. Maintaining all paper and electronic files; collects, processes, and routes routine business data and information; acts as the department administrative liaison. (10%)
- High School Diploma/or High School Equivalency
- 1 year of administrative support work experience.
- Advanced proficiency in MS Word, Power Point, MS Excel.
- Strong written and verbal communications skills.
- Must be able to draft professional business letters.
This 6-month contract (temporary) role will be an onsite/in-office role, Monday- Friday during normal business hours in Los Angeles, CA. This role will pay between $25-$30 per hour.
