Seeking a skilled Accounting Assistant who can work in a team environment, provide superior and timely support to the Accounting department. The Accounting Assistant will thrive in a fast pace and deadline driven work environment. The candidate must have a professional demeanor to support collaboration.
This is a full-time, non-exempt position in which work is performed under general supervision, and will report directly to the Accounting Manager. This position will be responsible for monitoring uncompleted timecards, supporting accounts payable with various tasks, completing various month-end closing assignments, and other tasks as assigned. The candidate must have excellent communication and organizational skills, be able to manage multiple projects and deadlines, and be able to work in a team-oriented environment.
Essential Responsibilities
- Responsible for completing daily, weekly, and monthly bank reconciliations
- Follows up with suppliers that have outstanding payments
- Preparing accounting adjustments for banking transactions.
- Weekly credit card reconciliations.
- Reconciles shipping invoices for payment processing and posts adjusting accounting entries.
- Contacts suppliers for information updates and reminders including addresses, electronic invoice remittances, missing invoices, and account statements.
- Responsible for supporting the accounts payable team by processing assigned accounts payable invoices.
- Reviews timecards every Monday morning for labor postings, reaches out to employees with timecard errors for correction, and to managers on missing timecard approvals
- Periodic timecard checks for DCAA and company compliance as directed by management
- Reviews a portion of expense reports for accuracy and correctness against established policies
- Primary person responsible for scanning and filing accounting documents
- Collects and uploads supplier W-9’s to ERP.
- Collects and uploads contractor and/or consultant certificates of insurance
- Scans, names, and files packing slips.
- Supports month-end and year-end close tasks.
- Make copies of documents as requested
- Serves as the primary back up for the Accounting Specialist.
- Other analysis, research, and reporting tasks, as requested.
- High school diploma or GED required.
- 1 year of experience in an office environment performing administrative tasks.
- General knowledge of accounting processes, including accounting reconciliations.
- Basic Outlook, Word, and Excel skills.
- Knowledge of office methods and processes
- Must have excellent communication skills both oral and written.
- Must have strong organizational skills
- Ability to maintain confidentiality concerning financial files.
- Ability to meet productivity standards and complete work in a timely manner.
- Ability to work effectively under pressure to meet tight deadlines.
- Ability to establish good rapport with other employees.
- Ability to adapt to changes in the work environment, manage competing demands and is able to deal with frequent change, delays or unexpected events.
- Ability to follow verbal and written instructions and promptly responds to management direction.
- Ability to proofread a variety of documents and to pay attention to detail.
Core Competencies
- Takes ownership for all work activities and personal actions. Prioritizes tasks and effectively uses time to complete assignments on-time or ahead of schedule.
- Takes initiative to understand job duties and responsibilities, and produces results that meet or exceed organizational standards.
- Contributes to effective team processes and deliverables (e.g. team communication, team meetings, etc.).
- Cares about their work and the performance of the company. Takes initiative to develop job knowledge and technical skills, and improve quality or processes.
- Honest, reliable and respectful.
Compensation: Base pay range is $20-22 per hour depending on qualifications. SEAKR has very rich medical, dental and vision insurance plans, along with a generous 401(k) retirement plan. In addition to base salary, employees are eligible for a year-end bonus. SEAKR offers a variety of paid leave, such as vacation, sick, bereavement, and FMLA. There is potential for a remote hybrid work schedule once training is complete.
SEAKR is an Equal Opportunity Employer - All your information will be kept confidential according to EEO guidelines.
US Citizenship Required
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