Oversee the Accounts Receivable (AR) & Accounts Payable (AP) teams, be responsible for the collecting of customer balances, direct the processing of invoices and payments, and lead effort to continuously improve related processes.
Essential Functions/ Responsibilities:
- Supervise and direct Accounts Payable and Accounts Receivable teams.
- Monitor and distribute workload of AR and AP departments to maximize efficiency and to ensure complete coverage in line with employee schedules.
- Develop, document, and enforce AR and AP processes and policies in compliance with internal controls and best practices including:
- Vendor invoice coding and entry into ERP system.
- Payments to vendors via checks, ACH or wires.
- Expense report review and payment.
- Sales and use tax reporting and payment.
- 1099 form preparation and distribution.
- Customer account management and collections.
- Cash application of customer payments.
- Ensure proper maintenance, filing, and storage of AR and AP physical records in case of audits.
- Work with Customer Service and Sales to resolve customer disputes.
- Recommend adjustments to customer terms and 3rd party collections referrals to Domestic Controller.
- Conduct regular performance reviews of AR and AP team.
“The responsibilities as defined are intended to serve as a general guideline for this position. Associates may be asked to perform additional tasks depending on strengths and capabilities”
Required Experience
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7+ years’ direct experience in Accounting, Accounts Receivable (AR), and/or Accounts Payable (AP)
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AR or AP supervisor experience is highly desired.
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Excellent verbal and written communication skills.
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Proficient in accounting software and Microsoft Office Suite or related software.
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Excellent supervisory and analytical skills.
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Excellent organizational skills and attention to detail.
- Ability to motivate staff.
- Must be able to sit for more than 90 consecutive minutes (up to an 8 hour shift), and not suffer from any sensory deprivation and/or paralysis of the limbs.
Education:
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High School or GED is required.
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Associates Degree in Accounting, Finance, or equivalent is desired.
