Access Assistant - Idleb Syria - SYNAT

General Description of the Programme:

GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working in Idleb Governate, both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, and provision of Water, Sanitation and Hygiene (WASH) through support to Water units, as well as emergency support to recently displaced households.

GOAL has been working in North Aleppo Governate since 2019, through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, as well as emergency support for recently displaced household.

Key Duties:

• Ensure the management of the Guards and vehicle safety under the direction of the Access operation deputy Manager and ensure that all guards fulfill their responsibilities to the fullest.
• Access Assistant will manage all safety and Access equipment, ensuring that it is well maintained and functional, including First aid Kits and Fire Extinguishers.
• Ensure the safety of the offices and staff and participate in the development of standing instructions for Access.
• Train new staff members in communication protocols and the communication tree.
• Maintain a table of contact numbers for all staff working in the Office, Update, and share list with Access operation deputy Manager weekly.
• Keep a copy of the visitor log and check it monthly.
• Ensure that the APPROPRIATE contact numbers are available and updated in all the vehicles and offices.
• Ensure that all staff in the Office have an updated ‘GOAL ID.
• Report daily to the Access operation deputy Manager about the general situation of the office regarding the safety and the security of the building.
• Ensure that the communications schedule with the teams is understood and adhered to, record all communications, and failure to communicate in a separate communications log.
• Maintain verbal contact with all cars and Team Leaders in the field at regular intervals.
• Complete and share the daily team's travel plan and share it with Access operation deputy Manager.
• Ensure that the team traveling has the appropriate equipment as required per GOAL safety procedures and vehicles have a First Aid Kit.
• Gather information from the field as and when requested.
• Keep a database of all health facilities in the GOAL Areas of Operation complete with contact information. Update this list monthly.
• To carry out any other relevant tasks as requested by Access coordinator.
• Train and supervise the Guard team.
• Planning and coordination to handle various Access incidents with Access operation deputy Manager.
• Supervising and ensuring the implementation of the evacuation plan and updating its monthly in coordination with the Access operation deputy Manager.
• Assist in monitoring the surveillance system to ensure it is operational and report any malfunctions to the Access Operation Deputy Manager relevant policy
• Assist in monitoring field movement mission letter and ensure they are being carried out in accordance with the relevant policy
• Raising reports on accidents and violations.
• Verify and solve problems related to office Access and protection in coordination with Access operation deputy Manager.
• Preparing weekly reports.

Requirements (Person Specification):

• BA degree.
• Work experience in NGO for 3 years at least.
• Work at S&S in NGOs for 1 year at least.
• Good spoken and written Arabic.
• Good written English.
• Computer skills – (Word and Excel…)
• Technical skills, including setup, and social media…
• Clear communication skills.
• The ability to record, keep, and pass accurate messages is essential.
• Ability to work under pressure and react to emergencies calmly and logically.
• Sensitivity to gender and diversity issues in work practices.
• Good knowledge for GOAL working areas context.

Requirements (desirables)

• Proven team Management experience for 1 year at least.
• Proven experience in reports writing and security incidents updates.
• Attend relevant S&S trainings.
• BA English, Business Administration are advantage. 

Interested? Then apply for this position via clicking on the "apply now" button and fill out the application form. All applicants must send a Cover letter and an updated CV (no longer than four pages). Both must be in English.

Please note that only shortlisted candidates will be contacted.

GOAL has the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with GOAL at the same grade level and with similar job descriptions, experience, and educational requirements.

Qualified female candidates are strongly encouraged to apply.

The application deadline is 17 October 2024 however, you are encouraged to apply immediately as we will be reviewing applications on a rolling basis, therefore we may withdraw the position before the advertisement’s closing date if a suitable candidate/s is identified.

Please note that GOAL does not charge a fee of any kind or any other financial obligation at any stage of its recruitment process (application, interview, processing, training, induction) or other fees, or request information on applicants’ bank accounts. GOAL does not work with intermediary institutions and individuals or employment agencies during the recruitment process. If any fee or payment is requested from you at the application or any stage of the recruitment process, please do not respond.  

GOAL does not accept any responsibility for the accuracy, errors or omissions of any of the information contained in translated advertisements by an independent party on other sites or through other channels.

General terms and conditions

Safeguarding

Children and vulnerable adults a must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Accountability within GOAL

Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:

• Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behavior protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
• Report any concerns about inappropriate behavior of a GOAL staff or partner.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated.  Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible.  This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date.  We would therefore advise interested applicants to submit an application as early as possible.

Thank you.