670 - Administrative Assistant

We need an English-fluent Administrative Assistant, based in Latin America, available to work remotely.

We are looking for someone with exceptional communication and relationship-building skills, who embraces changes while maintaining strong attention to detail. An interested and proactive person, who's constantly learning and improving their skills.

Are you the one we are looking for?

Responsibilities:

• Handle incoming calls and other communications professionally.
• Proactively manage daily needs and requests from assigned Project Managers (PMs).
• Develop a general understanding of the team’s function and support as needed.
• Respond to calendar scheduling requests and coordinate internal/external meetings.
• Record and organize necessary information and update paperwork.
• Maintain and organize documents, handle word processing, and database entries.
• Assist with client reception when needed.
• Monitor email communications, send canned responses, and escalate important messages to appropriate personnel.
• Collaborate with other Virtual Assistants (VAs) for coordination and backup support.
• Reach out to prospects via phone calls to schedule appointments.
• Support with writing tasks and ensure clear communication.
• Ability to work independently with minimal supervision.
• Warm, personable demeanor with excellent communication skills.

Requirements:

• 1+ years of experience working as Admin Assistant, Secretary, or Appointment Setter.
• High proficiency in English (written and spoken).
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Experience in heavy calendar management.
• Strong attention to detail and ability to manage multiple tasks in a fast-paced environment.
• Clear and effective communication abilities, both written and verbal.
• High levels of integrity, autonomy, and self-motivation.
• Excellent organizational, analytical, project, and time management skills.
• Ability to handle highly confidential materials with discretion and tact.
• Strong organizational skills with the ability to prioritize and manage multiple projects simultaneously.
• Ability to create, analyze, and understand reports.