The Administrative Assistant at DemandLab Europe will perform various administrative and clerical tasks. The duties of the administrative assistant include supporting our managers and employees, assisting with daily needs, and performing general administrative activities.
The Administrative Assistant position requires strong Hungarian and English language proficiency, both written and oral, organizational and communication skills, attention to detail, a high level of aptitude in planning and anticipating needs, constant communication with multiple team members and other stakeholders, and the ability to swiftly change direction depending on the current needs of the situation.
Requirements
Human Resources
- Payroll and Timesheet Management: Crosscheck and approve Hungarian Time Sheets for accuracy and completeness
- Main contact for the local payroll and accounting company
- Assist with payroll processing
- Generating official internal documents such as offer letters, appointment letters, salary slips and warning letters
- Review the Contractor Vendor Sheet twice a month and ensure timely payments
- Assist the Canada-based HR Generalist with local administrative needs
- Manage freelance platforms
- Conduct discovery calls/phone screen interviews/panel interviews or reference checks
- Create and manage onboarding projects for new employees
- Conduct "mini-orientation" meetings for new Hires in Europe
- Manage health insurance and occupational health check-up services for Hungary
- Maintains compliance with federal, state, and local employment laws and regulations and recommended best practices; reviews policies and practices to maintain compliance
- Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law
Operations
- Draft guidelines and standard operating procedures (SOPs) as needed
- Assist in creating feedback surveys to guide analysis and decision-making around overall operations, training development, and opportunities for improvement
- Support Training and Advancement projects by:
- Facilitating and scheduling training sessions and meetings
- Ensuring training courses and materials adhere to templates
- Maintaining and monitoring training plans and schedules
- Administering assessments after the completion of training courses
- Assist with developing training materials and processes
- Support the maintenance of DemandLab’s knowledge base
- Support in creating and maintaining training materials
- Update team certifications in the internal HRIS
General Administration
- Provide team support in daily administrative duties, scheduling team events, booking meeting rooms, organizing team gatherings, and arranging hotel bookings as needed.
- Research various topics
- Ensure timely communication and documentation with local vendors
- Maintain IT-related communication and administration
- Handle equipment requests and coordinate purchases
- Collaborate with our IT partners in Hungary and Canada/US for equipment requests, data erasure, and reports
Other Requirements:
- Qualifications
- Ability to effectively organize and manage multiple initiatives simultaneously
- Strong attention to detail, with a high degree of accuracy and excellent organizational skills, both analytical and problem-solving
- Ability to communicate effectively with senior management and other departments
- Ability to document and present work in a clear and concise manner.
- Must have the ability to multitask in a fast-paced and deadline-driven environment
- Requires strong communication skills with a high level of English and Hungarian proficiency, both verbal and written
- Instructional experience in a group business setting is considered a plus
- Additional coursework in either the Education or Human Resources field is considered a plus
Education & Work Experience
- Minimum bachelor's degree in Human Resources, People Management, Education, Business, Marketing, or a related field
- Up to 2 years of related education, human resources, or project coordination experience are preferable.
- Fluent in English and Hungarian, both written and spoken
Working Conditions and Environment
- Standard business hours are Monday - Friday, 9 am - 6 pm local time
- Remote work model: Full-time home office, but on-site presence can be required occasionally
- Fixed term 6 months contract
Compensation: 735,000 - 750,000 HUF/month
Note: Living in Budapest, Hungary, is required.
Benefits
When you join us, you can expect to receive great benefits, including:
- Competitive Salary
- Monthly Utility Allowance
- Private Medical Insurance
- Time and Funding Dedicated to Personal and Professional Development
- Flexible Work Environment
- Work from Home
- Opportunity to work with prestigious, global B2B brands
- Opportunities for advancement in a fast-growing agency
